Meeting Records



Minutes of Meeting of Core Group

Held at Westbank Cottage on Wednesday 1 June 2011


D Newth   (DN) Chairman   K Faulkner (KF) Group Leader   C Gibson  (CG)  Group Leader

W Oliver (WO)   Photo Archivist   I de Peyrecave (IdP) Group Leader  C Webb(CW)  Landscape Archaeologist

J Liddle  (JL)  Group Leader/Secretary


In Attendance:

D Henderson     (DH)      Selborne Plan Steering Group


Apologies for absence Apologies had been received from Nicki O’Donnell (NO), David Ashcroft (DA) and Ted Yates (TY)   Action 
Minutes The minutes of the meeting on Wednesday 30 March were approved.  
Matters ArisingThere were no matters arising that were not included on the agenda for this meeting.  
Fieldwork Regions and Group LeadersNO had kindly agreed to be a group leader and to assist the School with its involvement in the LCA project.The seven regions for study that were set out in the previous minutes, including the Routes through the area as the seventh region, were confirmed.  Paul Corsa had indicated his willingness to  assume responsibility for the South, subject to receiving some guidance.  NO and JL  would agree on which one would cover The Lanes and which the Lythes.  It was accepted that there would be some overlap between the regions.WO kindly handed over to IdP software that would enable ordnance survey maps to be produced for each region, printed on A3 paper. Maps would be produced for each of the fieldwork groups.







 WebsiteDH joined the meeting and led a discussion on how best to utilise the Selborne Plan Website as a repository for all the photographic, written and hand sketched material that would be produced by fieldwork groups.Following detailed discussion, it was agreed that all material should be produced in a form that could be readily stored electronically, using typed field study record sheets (word documents saved in pdf format), scanned sketches and digital photographs reduced to a standard size (A4) and within a standard range of resolutions (maximum 4 megapixels).Ideally, each field study group would include a photographer who would follow guidelines to be produced by WO, to ensure consistency of output.


Material was most likely to be searched for by region so the database would be set up in that way. The use of satellite technology on mobile ‘phones or on hand held devices for walkers, would ensure that the precise locations where photographs were taken (and in which direction) sketches made and comments written, would be accurately recorded on the searchable database.

It was considered that to impose a requirement that all material had to be filed under key words or headings would result in an unacceptable loss of flexibility. However, each field study group would be issued with a list of key words that were likely to be relevant and to recur. By employing these words, data retrieval would be much quicker than when using  a general word search.

Material gathered at particular sites would include not only current sights, sounds, smells and emotions but would also include historical reference material and any significant sightings of flora and fauna. TY would be invited to assist with the historical dimension that had recently been introduced as a requirement for LCAs by HCC and other County Councils. CW would be able to assist with the identification of species but it was important to recognise that he had little, if any, additional time to commit to the project.

A biodiversity study of Selborne was considered beyond the scope of the LCA remit but might form a future commitment under the Village Plan.




















VolunteersDN would send an email to all “promising” volunteers informing them of developments to date. It was considered that volunteers would drift towards those group leaders whom they knew well or would choose to join a group studying an area of particular interest to them. Once the group leaders had become familiar with their roles and had gained more practical experience, they would consider emailing volunteers with details of planned field trips. In this way progress would be made with the objective to involve as many residents as possible in the production of the Village LCA.     


Additional Pilot Field Study  All present were invited to complete a pilot field study of the top of Church Meadow, taking photographs, making sketches and completing field study record sheets, as appropriate, by not later than Thursday 9 June and to bring these to the next meeting to be held later that day.    All
Any Other Business  JL and DN had secured an offer of funding from HCC of up to £500 to assist with the costs of producing the LCA. Funds would be injected via The Selborne Association’s bank account in the same way as with the Village Plan.All thanked David and Pam for their hospitality in hosting the meeting and recorded their warm appreciation of the wine produced in their village retreat in Italy.  DN/JL
Date Of Next MeetingThe next meeting would take place on Thursday 9 June at 7 Grange farm at 8 pm to review the results of the second pilot field study.    JL/CW 

Comments are closed.