Meeting Records


Minutes of Meeting of Core Group
Held at 7 Grange Farm on Thursday 9 June 2011
Present D Newth (DN) Chairman K Faulkner (KF) Group Leader C Gibson (CG) Group Leader N O’Donnell (NO) Group Leader I de Peyrecave (IdP) Group Leader C Webb (CW) Landscape Archaeologist J Liddle (JL) Group Leader/Secretary In Attendance: P Corser (PC) Volunteer

Apologies for absence
Apologies had been received from Bill Oliver (WO), David Ashcroft (DA) and Ted Yates (TY)
The minutes of the meeting on Wednesday I June were approved.
Matters Arising
There were no matters arising that were not included on the agenda for this meeting.
Fieldwork Regions and Group Leaders
PC had declined to be team leader for the South but had expressed a willingness to be a volunteer. DN agreed to be team leader for the South. JL and NO had agreed that the former would be team leader for The Lanes and the latter for The Lythes
Pilot Study Of Church Meadow
DN, KF, CG, JL and IdP had all completed a short field study of the upper part of Church Meadow. Each read out the entries that they had made in the Field Study Record Sheet and showed the photographs that they had taken.The objectives of this pilot study had been to practice carrying out a study in a defined area, to determine how easy it was to complete the record sheets and to compare and contrast the different approaches adopted by each team leader. The results showed that the overall approach was consistent among the leaders but there was scope within this for individual initiatives. Several had adopted the approach demonstrated by NO at the first pilot study where photographs were copied on to A4 paper and descriptive labels were attached round the margin, colour coded to highlight their classification – historic, geological, flora and fauna and so on. Others provided sketches to support their narrative, while some relied upon words and photographs only. It was found that the cameras in some mobile ‘phones did not provide all the information necessary to complete the photographic record sheets designed to assist with the storage and recovery of the data. In such cases, the emails to which the digital photographs would be attached, would include this information. Information recorded on field trips would need to be checked and supplemented by further research into geological or historic data for the area. Identification of trees and plants might be achieved by reference to the specialists that had offered help. Field studies would now be undertaken in all regions with a target completion date by the end of August
DN had sent an email to all volunteers informing them of developments to date. Volunteers would not be allocated to team leaders or to particular areas. Instead, advance notice of planned field trips would be issued by team leaders to all volunteers (copied to other team leaders) inviting the first 6 or so to respond, to join in the trip. Numbers above 10 would be difficult to manage in the field.It was hoped and expected that the numbers of residents participating at least once in a field study trip would grow steadily. All ages would be made welcome, with whole families joining in. DN explained that HCC had been most encouraged by the numbers of volunteers who had offered to assist with our LCA and by the progress that Selborne was making, especially with regard to the use of the website to store and make more readily available the data collected. However, the quality of our LCA would be judged on the extent to which it was referable to the underlying geology of Selborne and reflected the views of the village as a whole.
Team Leaders
Any Other Business
IdeP had produced a very useful map of the Selborne area on which he had superimposed colour blocks showing the 7 Regions for the Selborne LCA. However, this map included less detail than appeared on the Ordnance Survey 1:25 000 scale map and it lacked grid lines. JL and IdeP would contact HCC to see whether they could acquire the larger scale map without incurring OS costs.CW explained that a geological field study week was being organised under the auspices of the NT later in the Summer that would include field work in Selborne. He would see whether it would be possible for team leaders to drop into the final meeting to hear the results. Until the next meeting, all would keep in touch by email, reporting on progress with field studies and co-operating to resolve any difficulties. All thanked John and Denise for their hospitality.
Date Of Next Meeting
The next meeting would take place on Tuesday 26 July at 7 Grange Farm at 8 pm.

JL 10/06/11


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